How Clokd Works
From BEOs and spreadsheets to live operations, Clokd orchestrates every detail
Import Your Plan
Start with what you know. Upload your spreadsheets, BEO or integrate with OPERA. Clokd instantly converts your existing plans into living timelines.
- ✓ One-click BEO and spreadsheet imports from any format
- ✓ Direct sync with OPERA and Salesforce Events
- ✓ Auto-populate vendors and schedules from Excel/CSV
Smith-Johnson Wedding.pdf
Event_Schedule_Jan15.xlsx
✓ 24 vendors imported
Ingest Real-World Updates
Suppliers email, text, and call with changes. Clokd Ops AI captures every update from any channel — email, SMS, WhatsApp — and surfaces what matters.
- ✓ Monitor all communication channels 24/7
- ✓ AI extracts timing changes and critical info
- ✓ Automatic context from vendor history
"Running 30 mins behind, traffic on I-95" - Elite Florals
"On site now, where should we park?" - Sound Solutions
"Extra centerpieces ready!" - Bloom & Co
Approve, Edit, or Ignore
Every change needs your green light. Clokd presents updates as simple Revision Cards. One tap to approve timeline shifts, edit details, or ignore non-critical noise.
- ✓ Clear cards showing exactly what changed
- ✓ Impact preview before you approve
- ✓ Batch similar updates for efficiency
"Traffic delay on I-95"
Notify the Right People
When you approve a change, Clokd instantly notifies affected suppliers. They get a Mini-View link showing only their updated timeline — no app needed.
- ✓ Smart routing to only affected vendors
- ✓ One-click Mini-View links, no logins
- ✓ Delivery via SMS, WhatsApp, or email
"Timeline update: Your start time is now 2:45 PM"
"Update: Ceremony now begins at 3:15 PM"
Keep Everyone on Track
Live status at a glance. Green dots for on-site vendors, progress bars for tasks, and instant alerts for anything off-track. Control chaos with confidence.
- ✓ Real-time vendor location and status
- ✓ Automatic escalation for delays
- ✓ Voice notes from the floor
92% on schedule • 3h 15m to ceremony
Learn & Improve After Every Event
Automatic post-event reports show what worked and what didn't. Track vendor reliability, identify patterns, and continuously refine your operations.
- ✓ Timeline accuracy and deviation analysis
- ✓ Vendor scorecards and trends
- ✓ AI suggestions for future improvements
AI Insight
Add 15-min buffer for florist setup in Grand Ballroom events
Ready to run like clockwork?
Join venues and planners who've transformed their event operations.